StudioIntern differentiates between customers and students. A customer is your contractual partner and can conclude one or more contracts or purchase season tickets. A customer also has a customer account on which the booked services and payments are recorded.
A student is a person who is taking part in dance classes participates. This person can be identical to the customer, but hasn't to.
Any number of students can be assigned to each customer – what e.g. makes sense for parents with several children.
Resource are teachers and rooms.
Before you can start planning your course with StudioIntern, you must create at least one room. It also makes sense to put it on at least one teacher (otherwise StudioIntern uses the name "not yet named").
The course planner allows you to create and change your course plan using drag-and-drop. Simply drag a course from the list to the desired location in the calendar – done! The tedious and error-prone typing of date and time are omitted. If the course has a so-called »default« teacher has been assigned, this is automatically adopted as the course instructor. The duration of the course is also automatically displayed in the calendar view shown accordingly. Both – course instructor and duration – can be changed individually in the planning tool.
When you are satisfied with the plan, »publish» it with one click of the mouse. It is then available to you in StudioIntern (e.g. for recording attendance). With the optional module »SI Web« it can also be linked and published on your own website.
* SI Web costs € 49.00 in the Premium version, otherwise depending on the effort. An integration of the course plan into your website is also possible via the StudioIntern API (but requires programming on your part).
The course planner is usually based on an abstract week (same schedule every week
without specific dates), which fits best for most ballet schools because the schedule is repeated every week.
But, we can also offer you a variant with a continuous calendar that shows actual, specific dates. This is suitable for institutions that offer many courses with fixed, predetermined duration (but endless courses are also representable). Talk to us if you like this variant. It is adjustable even after you have set up your StudioIntern account.
In StudioIntern, the attendance (or reasons for preventing) either recorded in the application itself (e.g. upon arrival of the student in the studio) or in the additional software»SI CheckIn« S right in the hall.
The history of the attendance is available in the student card as a calendar view.
Dates can also be set in the student profile, e.g. to the make up for a missed lesson. »Dates« in the sense of SI software are already known absences for the future, e.g. on vacation. In this case, the student is automatically registered as a »excused«.
The appointment function also records new students who have a want to do a trial lesson.
You can either send to customers whose students have attended a specific, to all customers or to all former customers. You can also send e-mails to interested parties or even use your own list of mail addresses.
It is also possible to send a circular mail to all active teachers or to all interested parties.
This applies to both e-mails and SMS.
StudioIntern itself does not send emails or SMS directly, but rather transfers the mails or SMS to an external mail server. So you need either your own mail server, which is approachable over the SMTP port, or a corresponding service provider. We would be happy to help you with the selection and technical setup.
With the SEPA module (from Standard version) you generate one or more XML files that contain orders for direct debit. You can download this file and submit it to your bank. It is thus possible to cover the course fees for everyone as a SEPA direct debit with just a few clicks of the mouse.
The generated SEPA file naturally corresponds to the current one international standard.
Customers whose contract is frozen or terminated are automatically skipped.
For security reasons, the banking module has no connection to your bank or other banking software. It can neither check your account balance nor run any operations on your bank account.
If you specify an hourly package for the tariff, the tariff will be considered a one-time fee. This is suitable for courses of a certain duration, which ends afterwards (example: Tango beginners Course over 8 teaching units).
StudioIntern treats tariffs without an hourly package as recurring monthly fees, as they are also common in gyms.
StudioIntern offers you all the important key figures on a clearly laid out page, from which you can see how your company is set up.
You can see the following key figures at any point in time:
Automatic processes do a lot of work for you in StudioIntern.
For most of them, you can decide yourself if and how often or when they should be executed.
Starting with version »Standard« you can import external calendars into StudioIntern, namely a public Google calendar and a calendar file for vacations.
When you import a Google Calendar, its data is displayed on the StudioIntern start page and in the SI App displayed.
By importing a calendar file, StudioIntern can automatically enter the attendance for days that fall on a vacation or public holiday.
There's a good chance that the term »API« doesn't mean anything to you. But if you tell your internet agency that an API is available for StudioIntern, you will put a smile on the faces of the programmers there ...
API means: Application Programming Interface. In simple words: a possibility for other applications to exchange data with StudioIntern.
An example is best to explain:
One such "other application" is your own website. There you will surely provide a contact form with which your potential customers can register for a trial lesson at your studio. When you receive this request (probably by e-mail), you usually have to enter the prospect's details into StudioIntern so that you can then enter the trial lesson for this customer.
With the API, it is possible for the customer's contact data to be automatically transferred directly to StudioIntern and saved. So you do not have to create it first, but it is already in the database when you receive the e-mail – of course with the correct status »interested party«.
That not only sounds exciting, it is too. We can provide many more functions. Talk to your web agency.
Further functions for the API are planned. Contact us, when you need something specific.
For your internet agency, you will find the documentation for API here (only in German, but there is a Google translator out there...)
SI CheckIn (the SI stands for StudioIntern) is a separate application that can be used in addition to the main software. It can be booked in the standard version and is included in the price of the premium version.
It is a user interface optimized for tablet PCs, with which the participants of a course can be recorded quickly and easily.
The typical application is a tablet PC that is permanently installed in the ballet or dance hall, on which every trainer or course leader can confirm the presence of his group members with a single tap.
With the SI App, you provide your customers with a modern tool with which they can keep up to date on their contracts and payments, update their data and enter planned absences.
The SI app not only brings you as a studio operator, but also your customers significant added value. By making this app available to your customers, you are presenting yourself as a modern, open and communicative company. In addition, the scope of daily routine work is reduced, as your customers now relieve you of a lot.